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Problem
#150310

Need help for identifying dispatching problems by identifying the root causes and a reasonable solution

One Tuesday morning, your supervisor, Mr. Walters, has assigned you to investigate the product quality issues at the Denver facility. He summarized what little he knows by saying:

"The Denver facility produces a wide variety of liquid chemical products. Raw materials arrive at the Denver facility by railroad tank car. Most shipments are made in single or multiple compartment semi-trailer tankers.

    * Denver is having problems with delivered product quality
    * Their production systems appear to be out of control at times.
    * There are too many (non-Canbide) vehicles driving through the plant. It does not seem that those drivers are fully aware or observant of the proper safety measures to be followed in case of a plant emergency
    * The Denver community relations office has been getting many complaints from neighborhood residents and from the local police station about trucks blocking the streets in front of the plant, awaiting clearance to enter the plant. The road blockages are usually short lived, but they consistently occur during the morning and late afternoon drive times
    * Our automotive customers are insistent that the laboratory testing report on each SKU accompany each shipment. The Denver laboratory is reportedly very slow in producing those lab reports
    * Trucks carrying noncompliant products have been released from the Denver facility, with a lab report that says the products are non-compliant
    * The plant transportation operations group (dispatching and scheduling) does not know when trucks will arrive at the front gate
    * About 20% of the trucks arrive with no advance notice and with no order on file, but with purchase order in hand
    * Denver periodically runs out of certain products without warning
    * The facility has requested funds to build a new truck scales, but the need has never been justifiable on a cost/benefit basis."

Please refer to the file, Denver Trip Notes, for details of your visit to the Denver facility.

Part 1:

Within your group on the Small Group Discussion Board, conduct a root cause analysis of the various issues that Mr. Walters presented. As you analyze these issues, you will recognize that they to some degree are all inter-related. Discuss how the performance of the various areas impacts one another. Identify and agree upon a reasonable solution(s) to address the problem(s) You will need to work together to come up with mutually agreeable and beneficial solutions.

Part 2:

Individually, draft a trip report for Mr. Walters of your group's preliminary recommendations. Be sure to clearly identify the underlying (root)cause of the problems and provide a reasonable and acceptable solution. Since this report is going only to your boss, and not the plant manager, your explanations should be complete and to the point. If possible, you should identify who at the plant should be responsible for implementing the final solutions.

The trip report should include the following sections: Dispatching, Transportation and Scheduling; Quality Control Laboratory; Production Units and Operational Departments; Product Loading Facilities and Operations; Product Loading of Polyols.

2 pages

Please provide references

Attached file(s):
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Scenario.doc  View File

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Scenario.doc
Scenario:

You have been promoted to senior analyst in the Distribution
Engineering, Maintenance, and Productions Management group of the
Central Engineering Department of the Canbide Corporation, near
Torrance, CA. At this location is a facility for the electronics
business. Based upon your previous successes in the electronics
division, you will now spend most of your time with the chemical plants.

The Canbide Corporation is a U.S.-based, multi-national, publicly
traded, manufacturing company with annual sales nearing $10 billion.
Canbide is one of the pioneers of the petrochemical industry and is the
acknowledged technology leader in several market sectors, and benefits
from large licensing royalty checks for those technologies. Canbide is
the low cost producer for a number of commodity products. Canbide's
current marketing approach is based on providing a wide selection of
products from a single location, more than any of their competitors.

In a suburb of Tulsa, OK, Canbide operates a facility for the Chemical
Business Group, which contains the Divisional Research and Engineering
Department (DRE), the experts on the specific reactions and equipment
associated with that division's production processes, and the Central
Central Engineering and Research Department (CERG), experts in specific
subjects that cross divisional boundaries. The employees in CERG
generally work as internal consultants for the divisional research and
engineering groups and often work on plant level issues.

Mr. Villani, president of the Chemicals Business Group, is pressing his
divisional VPs to solve several problems. There is internal pressure for
a new distribution facility in the Midwest. There continue to be quality
problems at a facility near Toledo, OH that serves the automotive market
in Michigan. There are customer service problems at most of the
distribution locations, but especially at a facility near Denver, CO.
There are inventory and materials handling problems at the production
facility near Huntsville, AL.

Your supervisor has alerted you to three important projects for the
coming year.

Product Quality and Distribution Problems at the Denver facility: This
facility has experienced slow physical growth since its beginning in the
1930s. Over the years, new production units (measuring 2 km x 1 km) have
been added on the periphery of the facility, in a widely scattered
manner. Unfortunately, your previous recommendations regarding customer
service have not yet been implemented due to budgetary constraints;
customers desiring to pickup multiple products must now drive from point
to point within the plant to pick up each product. There are often
waiting lines at each loading point. This is causing gridlock within the
facility caused by the arrival pattern of trucks picking up products. In
addition, there are product quality problems, primarily due to new rules
that the automotive industry (ISO 9000) is imposing on all of their
suppliers.

New Distribution Facility in the Northeast: For years, long before you
joined Canbide, the Divisional Sales and Marketing Departments have
clamored for a new distribution facility located near New York to serve
many customers throughout the Northeast. Previous studies have always
indicated that the benefits of a New York location are outweighed by the
costs. In spite of this, you are being asked to take another look.

A Quality Program for CERG: With the increasing prevalence of ISO 9000
programs, Canbide has initiated a corporate wide Excellence through
Quality (EQ) program. Most of the plants and operational locations have
already launched their EQ programs. Now, Mr. Harkins, the VP of Central
Engineering and Research Group (CERG), has picked you to help develop
and implement the EQ program for his corporate level engineering and R&D
groups.

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Need help for identifying dispatching problems by identifying the root causes and a reasonable solution

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